1. Letter from Regional Maritime University
2. Copies of entries in the Discharge book
3. Copies of Certificates
4. Copies of Sea-Service testimonials
5. Address for verification, if applicable
6. Payment receipts

1. The applicant shall obtain a letter for Confirmation of Sea-Service form from the Regional Maritime University (RMU).
2. The applicant shall produce a Confirmation of Sea Service form to the Accounts Department of the Ghana Maritime Authority (GMA) for a payment order form and proceed to the bank to make payment in respect of eligibility.
3. The applicant shall submit the cash deposit receipt from the bank to the GMA Accounts Department for an official receipt.
4. The applicant shall submit a letter for Confirmation of Sea Service and all supporting documents to the Registry of Ghana Maritime Authority (i.e. copies of Discharge book entries, copies of all certificates held, copies of sea service testimonials, and payment receipt).
5. In cases where certificates held by the applicant were not issued by the Ghana Maritime Authority, the applicant shall provide the address of the issuing authority to GMA for verification of such certificates.
6. Approval for eligibility letters takes fourteen (14) working days to be issued.

1. Application for an Examination
   • The Ghana Maritime Examinations Committee conducts all examinations.
   • Application forms may be obtained from the Ghana Maritime Authority.
   • Applicants are advised to submit applications in person.
   • Candidates should apply for a Notice of Eligibility as follows:
     • The completed application form, examination fee, and supporting documentation must be submitted in person or by post no later than 30 days before the date of the examination.
     • The GMA will only accept an application if the candidate has satisfactorily completed the initial training and/or the qualifying seagoing service requirements for the class of certificate applied for.
   • Note: A Certificate of Competency or Endorsement can only be issued to a candidate who holds a valid Medical Fitness Certificate.
   • Once an application is approved, a Notice of Eligibility is issued. This notice specifies any exemptions or subjects previously passed, and authorises the candidate’s admission to the written and oral parts of the examination.
   • To apply for re-examination after a failure, the candidate must submit the existing Notice of Eligibility along with a fresh application and the appropriate fee to the Examination Unit of the Ghana Maritime Authority. A new Notice of Eligibility will then be issued.
   • When a candidate passes both the oral examination and all required written examinations, the GMA will issue the appropriate Certificate of Competency.

1. Every candidate must provide proof of identity before being allowed into an examination hall. This identification document may be a passport, discharge book, or national identity document.
2. Additionally, every candidate must produce a NOTICE OF ELIGIBILITY before being allowed to take an examination.
3. Candidates must be seated in an examination hall no later than TEN (10) minutes before the commencement of an examination.
4. No candidate shall be allowed into an examination hall thirty (30) minutes after an examination has commenced.
5. Any candidate who completes an examination before the stipulated time may be allowed to leave, except that no candidate may be permitted to leave an examination hall within the first thirty (30) minutes of an examination that is in progress.
6. Under such a situation, the candidate must call the invigilator’s attention and proceed as in 7 and 8 below.
7. Candidates must remain seated at the end of an examination and may only leave after all answer scripts and materials supplied have been collected by the invigilator and the permission given to do so.
8. Upon leaving an examination that is still in progress, candidates must leave the vicinity entirely and shall desist from communicating with any person in the examination hall in any manner whatsoever.
9. Candidates must not communicate with each other in any manner whatsoever when an examination is in progress.
10. Any candidate in need of assistance during an examination must call the attention of the invigilator by raising a hand.
11. Candidates must provide their own pens, pencils, erasers, rulers, drawing instruments, mathematical tables, electronic calculators, etc. and any other materials as prescribed. They shall not be allowed to borrow these items from fellow candidates while an examination is in progress.
12. Mobile phones are not allowed in an examination hall.
13. All materials for an examination other than those listed in 11 above shall be provided by the GHANA MARITIME EXAMINATIONS BOARD.
14. Except for diagrams, all answers shall be written in blue or black ink.
15. Except for question numbers, candidates must not write in the left margins of answer sheets but may use the right margins for rough work.
16. All the exam-answer pages shall be numbered and signed by candidates in the spaces provided, to be accepted as genuine for marking.

The following actions shall constitute examination offenses:

1. Impersonation
2. Cheating by
   • The introduction into an examination hall of materials other than those stated in 11 by a candidate.
   • The unauthorized exchange of materials between candidates.
   • Communicating among candidates in any manner whatsoever

3. Acts of violence and abuse 

1. Any candidate found impersonating another person will be handed over to the police for prosecution.
2. Candidates caught cheating will:
   • Be immediately expelled from the examination room.
   • Not be permitted to continue with any remaining examinations.
   • Have all papers already written canceled.
   • Be banned from taking any examinations conducted by the Ghana Maritime Examinations Committee for a period of three (3) years from the date the offense was committed.
   • Be handed over to the police where appropriate.

Publication of Results

1. Results of examinations are published in writing by the Chief Examiner of Seafarers or an appointed representative.
2. Results are published within one calendar month of the completion of an examination, starting from the last day of the examination.

Petition for Review

1. A candidate may petition for the review of an examination result by submitting an application and paying a fee equal to three times the fee for the examination in question.
2. A petition must be filed with the Ghana Maritime Examinations Board within two weeks of the publication of results.

Note: Petitions filed after the two-week window will not be considered.

The Interview

1. The interview is conducted by a panel of at least two examiners and one observer.
2. Candidates must produce their Notice of Eligibility before the examination begins.
3. Candidates must produce the originals of the following documents for scrutiny:
   • Discharge Books
   • Testimonials of Seagoing Service
   • Record of Sea Training (where applicable)
   • Existing Certificates of Competency (where applicable)

Offences

The following constitutes an examination offence:

• Production of false documents

Penalty

Any candidate who produces false documents at an oral examination will be handed over to the Police for prosecution and banned from taking any oral examination for a period of two (2) years from the date the offence was committed.

Declaration of Results

Results of an oral examination are declared by the examiner(s) immediately upon completion of the interview.

Academic Subjects

1. A pass in any subject is valid for a period of five (5) years.
2. A candidate who fails a subject may re-sit that subject an unlimited number of times within the five-year validity period.
3. If a candidate fails to pass all subjects required for the award of a Certificate of Competency within the five-year period, all previous passes will be automatically nullified.
4. The candidate must then reattend a course of study before continuing with the certification process.

Professional Subjects

1. All subjects at the professional level must be taken and passed together en bloc.
2. A candidate who fails any subject may re-sit an unlimited number of times within a period of two (2) years.
3. If a candidate fails to pass within the two-year period, the candidate must return to sea for an additional six months of experience before further attempts are permitted.
4. Continued failure for another two years will result in automatic nullification of all previous passes.
5. The candidate must then reattend a course of study before continuing with the certification process.